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A freshly generated roster starts in Draft status — only admins can see it. Once you’ve reviewed and you’re happy with the plan, publishing makes it visible to the team and gives you a shareable link.

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Review the draft

Before publishing, take a few minutes to look over the roster:
  • All shifts are covered on every day.
  • Assignments look reasonable and no doctor appears overloaded.
  • Leave dates have been respected — nobody is rostered on an approved leave day.
Use the views at the top of the roster to inspect it from different angles:
If something looks off, you can edit the roster before publishing — no need to regenerate from scratch.

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Publish the roster

When you’re satisfied:
1

Open the action menu

Select the three-dot action menu at the top of the roster.
2

Publish

Select Publish. The roster moves to Published status.
3

Team is notified

All members of your organisation can now see the roster.
Only the admin who created the roster can publish, archive, or change its status.
Publishing generates a public link for the roster. Anyone with this link can view the schedule without signing in — helpful for doctors who don’t have a PlanMyRounds account, or for sharing in a group chat.
1

Open the published roster

From Duty Plans, open the roster you want to share.
2

Copy the link

Select the share icon, or pick Copy Link from the action menu. The link is copied to your clipboard.
3

Share it

Paste it into email, WhatsApp, Slack — wherever your team talks.
Doctors who open the public link and sign in with their PlanMyRounds account can initiate swap requests directly from the shared view.

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Next steps

Edit a published roster

Handle sick calls and last-minute changes after publishing.

How duty swaps work

Let doctors swap shifts directly without going through an admin.